Job Title: Administrative Specialist

Hours: Full-Time (Non-Exempt)

Job Description:

Primary Job Responsibilities:

• Responds to and resolves administrative inquiries and questions. 
• Ability to read and comprehend detailed instructions, correspondence, and memos; Ability to write detailed and specific correspondence; Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. 
• Prepares agendas and schedules meetings. 
• Prepares for board meetings by compiling board reports and setting up for the meeting. 
• Maintains filing systems as assigned. 
• Supports managers by reviewing and correcting confidential written correspondence. 
• Works with operations staff to maintain meter inventory. 
• Conducts research, compiles data, and prepares statistical reports. Manages and updates the CMMS database, ensuring data accuracy and integrity, generating reports and supporting users.
  • Ensures data integrity and standardization within CMMS systems. 
  • Manage user accounts and access permissions. 
  • Provides training and support for CMMS users. 
  • Develop and maintain procedures for data entry and collection. 
  • Performs quality control checks on data to ensure accuracy. 
  • Generates reports on maintenance activities, asset performance, and costs. 
  • Analyze data to identify trends, areas for improvement and opportunities for optimization.  Provides reports and analysis to management. 
  • Coordinates with IT staff and vendors to resolve hardware and software issues. 
• Will be a primary back-up for customer service. 

Requirements:

• An associate’s degree is required. Bachelor’s degree in a related field is preferred. 
• Must have extensive experience using Excel, Word, PowerPoint, and Adobe software programs. 
• Minimum of three years of experience in an administrative role, with a focus on supporting high level management. 
• Prefer experience in customer service with supplementary training in customer service skills. 
• Excellent organizational skills, time management skills, and multi-tasking skills. 
• Strong understanding of CMMS principles and practices. Excellent data management and analysis skills. Knowledge of relevant wastewater and water industry standards and best practices helpful.

Attractive Benefits Package:

• Employee and Family medical coverage (HDHP 100% premium paid plus HSA contributions) OR Employee and Family medical coverage (PPO 80% premium paid) 
• 100% premium paid - Employee and family dental and vision coverage 
• Life Insurance, Dependent Life, Long Term and Short-Term Disability insurance 
• 401(a) Retirement pension after 90 days (5% employer match; fully vested after 12 mo. of contributions). Additional District contributions related to longevity. 
• 457 Plan Before & After-Tax Options after 90 days (3% match of employee contribution; fully vested after 12 months of contributions) 
• 11 paid holidays (On-call duties may require work during holidays with pay) 
• 5 Additional Personal Holidays (after 6 months) 
• Paid Vacation and Sick (begin accrual upon start) 
• Career development, paid training, and professional certification costs 
• Annual merit increases of up to 7%.

Hiring Range

Rate of pay depends on knowledge, skills and abilities. Salary for this position ranges from $26.81 to $36.79 per hour (DOE).

Successful candidates will complete pre-employment screening, which includes, but is not limited to a criminal background check and drug screening.

If you desire to work for a utility that recognizes and appreciates your contributions, apply by visiting our website at www.wwsdonline.com. Full job descriptions are available to be viewed on the website. Submit a resume with the online application for consideration. Resumes without a completed online application will not be considered.

Submit your documents to Carmen Slagle, Senior HR Generalist, at carmen@wwsdonline.com or by fax to 719-390-1409.

**If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted.

Widefield Water and Sanitation District is an Equal Opportunity Employer